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Job Overview

  • Date Posted
    March 12, 2024
  • Location
  • Expiration date
  • Industry
    Software Development
  • Qualification
    Professional Certificate, Bachelor Degree (B.Sc.)
  • Career Level
    Mid, Senior

Job Description

Benefits Administration
Manage staff open enrollment;
Resolve all benefits-related questions and issues from staff, including managing and providing guidance on implications of address changes and qualifying life events;
Assess the benefits landscape to evaluate new offerings and make recommendations that align with our culture of care;
Manage making changes, updates, and amendments to offerings;
Create educational guides and one pagers as self-serve resources for staff;
Provide a benefits overview with newly hired employees as part of their onboarding; and
Implement leave administration, including parental and medical leave.
Education and support to individual team members, and
Administrative documentation, submission, and tracking of leave per federal and state guidelines.
Review bi-weekly payroll reports;
Answer all inbound staff payroll-related questions and serve as liaison to an expert within TriNet if needed (i.e., payroll taxes) but always act as the first tier of support for staff inquiries;
Complete I-9 Employment verification for all new hires;
Action all employee changes, ensuring alignment with Finance and maintaining proper documentation for employee files; and
Facilitate the change process for end-of-year and mid-year compensation cycles along with any off-cycle changes relating to merit, promotion, equity adjustment, or employee transfers.
Stay up to date on evolving legal requirements and ensure that policies and procedures are compliant with federal, state, and local laws;
Individual state compliance requirements could include changes to minimum wage for exempt employees, changes to paid family leave programs and policies regarding final wages for terminated employees to name a few examples.
Collaborate with Legal to resolve any compliance-related issues;
Research, draft, and implement clear HR policies to guide and support staff throughout the organization;
In partnership with the organization’s PEO, track upcoming and/or net new federal and state compliance requirements impacting the organization from a people perspective; and
Complete and submit annual EEOC filing in accordance with federal guidelines and compliance standards for our organization.
Immigration Case Management and Facilitation
Manage all current and net new employer sponsored immigration cases in partnership with our immigration law group;
Facilitate communication among managers, individual team members, and the law firm to ensure clear expectations and awareness of key dates and organizational cost;
Proactively flag upcoming eligibility deadlines (such as the annual H1B lottery);
Share forecast updates related to any upcoming expiration dates that would put an employee out of status; and
Collaborate closely with the Talent Acquisition team on any immigration cases related to recruitment.
What You Should Have

5+ years of HR management experience, including payroll and benefits administration, policy writing, etc.;
Strong analytical and problem-solving skills;
Strong written and verbal communication skills;
Ability to handle confidential information with discretion and discernment;
Ability to develop and manage strong interpersonal relationships at all levels of the organization;
Strong organizational skills and attention to detail; and
Familiarity with data management, analysis, and reporting.